The Challenge

BEWISH (Bewish Car Rental Co., Ltd.) is a car rental company that meets international standards, operated by a team of professionals with extensive expertise in both short-term and long-term car rental services. With a wide selection of vehicles from various brands, BEWISH has been serving corporate clients, government agencies, and state enterprises for many years. Most customers use the rental service for company cars, executive vehicles, sales support teams, or logistics teams. The company provides fixed monthly rental rates throughout the contract period, enabling customers to clearly control expenses. Clients can also choose the brand and model of vehicle as well as request the installation of additional accessories as needed.

Like many companies in Thailand, BEWISH began with only a few employees, relying on basic tools such as Microsoft Excel and Word, and direct communication channels for daily workflows. However, as BEWISH achieved business growth beyond expectations, they expanded their workforce and service divisions. The old way of working could no longer support such rapid growth. The management team therefore sought a globally standardized system that could increase efficiency and support the company’s continued expansion.

One of BEWISH’s executives had previously worked with Aware and was impressed by the BizSol team, who had successfully implemented and supported SAP Business One for another large car rental company. They also provided project management and coordination services in that implementation. When this executive later joined BEWISH, they invited the BizSol team to propose solutions tailored to their business.

What Aware Did

1. Standard SAP Business One License
Implementation, Configuration, and Support for Back-End Operations, including the following modules:

  • Administration

  • Financials (AR/AP/GL/Fixed Assets, Banking, Budgeting, Thai Localization)

  • Sales and Receivables

  • Purchases and Payables

  • Business Partner

  • Inventory Management

  • Service

2. Add-on SAP Business One License
Implementation, Configuration, and Support for Front-End Operations, with the Add-on developed in-house by the BizSol team. This is presented in two phases:

  • Phase 1: Add-on for Long-Term Car Rental Operations
    A program to support long-term car rental business with necessary features, including:

    • Vehicle data management (engine number, chassis number, license plate changes, mileage recording, rental customer info, rental contracts, vehicle location, replacement car management, etc.)

    • Accessory management and installation

    • Recording leasing/hire-purchase contracts, installment amounts, balloon payments, interest calculation, and reversal of accrued interest upon installment payment

    • Vehicle delivery

    • Vehicle return at contract end

    • Penalty calculation for contract cancellation

    • Contract transfer to new customers

    • Maintenance scheduling per vehicle model and mileage, with advance reminders based on last two mileage records

    • Vehicle relocation management (branch and parking location tracking)

    • Recording cars awaiting sale (to prevent re-rental) and car sales to remove vehicles from the system

    • Form generation as per user requirements, including:

      • Quotation

      • Long-term rental agreement

      • Purchase requisition

      • Purchase order

      • Vehicle delivery note

      • Vehicle return note

      • Invoice

      • Receipt/Tax invoice

      • Credit note/Tax credit note

      • Repair request

      • Insurance claim

      • Car sales invoice

      • Vehicle transfer request/acknowledgment

  • Phase 2: Add-on for Short-Term Car Rental Operations
    A program to support short-term car rental business with features including:

    • Rate management based on:

      • Rental Period (From/To Date)

      • 1–6 Days / 7–27 Days / Month / Year

      • Car Group (SS, S, M, L, …)

      • Customer Group (Private, Company, VIP, Agent)

      • Standard Rate / Extended Rate

      • Advanced Booking Days, Pay Now, Pay Later

      • Branch

      • Extras/Accessories/Insurance Items

      • Vouchers

    • Reservations (Self-drive / Limousine)

    • Agreements (Self-drive / Limousine)

    • Car/Chauffeur assignment

    • Check-out

    • Check-in

    • Exchange

    • Damage/Fine management

    • Invoicing and Payment

    • Reports:

      • Voucher Analysis

      • Fleet Utilization

      • Short-Term Accrued Revenue

      • Short-Term Deferred Revenue

3. Database
Proposed Microsoft SQL Server.

4. Infrastructure, Installation, and Support
Proposed as Cloud Server with Managed Services provided by Aware’s SIMS System Engineer team.

The technology that we use to support Bewish

SAP B1

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